Transactional Email

A Transactional Email is an automated, system-generated email sent to individuals to help complete a specific transaction or process.

These emails are triggered by user actions and provide important information or updates related to those actions.1

Key Characteristics

  • Automated: Triggered by specific user actions or system events.
  • Personalized: Include personalized information relevant to the recipient (e.g., name, order details).
  • Timely: Delivered promptly to ensure the information is relevant and useful.
  • Functional: Focus on conveying necessary information rather than promotional content.
  • Compliance: Often required for compliance with legal or operational standards (e.g., confirming consent for subscription).2


Transactional emails are essential for a good user experience.

They ensure customers get timely and relevant information about their interactions with a service or product.

By keeping recipients informed and engaged, these emails build trust and improve satisfaction.3


  1. Enhanced Customer Experience: By providing timely and relevant information, transactional emails significantly improve the customer experience.
  2. Increased Trust and Reliability: Regular updates through these emails build trust and a sense of reliability in the brand.
  3. Higher Engagement Rates: Given their personalized and specific nature, these emails have higher engagement than bulk marketing emails.
  4. Opportunities for Cross-Promotion: While primarily informational, they can be used subtly for cross-promoting other products or services.4


  1. Order Confirmations: Sent after a purchase to confirm the order details.
  2. Shipping Notifications: Provide tracking information and status updates for shipped products.
  3. Password Resets: Allow users to reset their passwords securely.
  4. Account Creation Confirmations: Verify the creation of a new account.
  5. Appointment Reminders: Remind users of upcoming appointments or reservations.
  6. Subscription Confirmations: Confirm the subscription to a newsletter or service.5

Related Terms


1. Valieri, S., & Marin, N. (2012). The optimization of transactional emails in a marketing perspective: Incomedia case.

2. What is transactional email?. Mailchimp. (n.d.). 

3. Zelezny, L. (2024, February 7). Understanding the role of transactional emails in customer experience. Bouncer.

4. Transactional email: Definition, types, and examples for 2024. Omnisend Blog. (2023, December 22).

5. Jordan, J. (2023, May 22). What is transactional email and what is it used for?. Postmark.

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